Sending
a meeting invitation
If you want your meeting to be a scheduled
event, it is helpful to send out a meeting invitation that includes
connection information. Outlook 98 has a feature to schedule a
NetMeeting, but if you don't have Outlook 98, you can use e-mail or
voicemail.
Using
Outlook 98
If you and the other meeting
participants have Outlook 98, you can use the Online Meeting request
in the Outlook 98 Calendar to send a schedule request specifically
for a NetMeeting conference. When the reminder for the meeting
appears, click Start Meeting. Invited participants click Join
Meeting when their reminder appears.
Using
e-mail or voicemail
The following is a list of information
that you should include in your invitation:
-
Name
or email name of the person hosting the meeting
or
-
Directory
server (ILS) on which to find the host's name
or
-
IP
address of the person hosting the meeting
-
Phone
number of the host, if you are using the phone for the audio
part of the meeting
-
Screen
resolution of host’s monitor
Note: NetMeeting works best when everyone has the same
resolution as the host's computer.
Timing
It is recommended that the meeting host
log onto the designated directory server (ILS) 5-10 minutes prior to
the designated start time. If the meeting participants are not in the
same geographical area and there are regional distributed hosts, the
distributed hosts should also connect early so participants in their
location can connect to them as well. It is important that the
meeting host be there first, to ensure that they can control the
meeting, monitoring participants, and removing them if necessary.
Note:
If you are using Outlook 98 to schedule the Online Meeting, a reminder
will pop up automatically.
Size
of meeting
NetMeeting does not have a firm limit for
the number of people in a meeting. It is recommended that the number
of participants is limited to 12 or under. If you plan to share
programs, having more than 12 people in a meeting can be problematic,
especially if you want the other people in the meeting to be able work
in your shared program. More than 15-20 connections over a wide area
network (WAN) can yield inconsistent and unpredictable results.
Connecting
over a wide area network
To keep the number of simultaneous WAN connections to a minimum, it is
recommended that only one connection be made across the WAN for each
site participating.
Example:
If several geographic locations are participating in a conference,
each geographic location should have its own host who then connect to
the main host. After the local hosts have connected to the main host,
individual participants can connect to their local host.
